TABLE OF CONTENTS

• Introduction
• Adding a New Candidate
  • Import from excel
  • Source via email
  • Bulk upload resumes
  • Move from another job

Introduction

Once a job is created on Keka Hire, the next most important thing to understand is how to add candidates to the given job so as to select the best candidate for the particular job.

Adding candidates to jobs in Keka Hire is crucial for maintaining an organized and efficient recruitment process. It facilitates streamlined workflow, allowing recruiters to focus on specific job requirements and track candidate progress accurately. This practice enhances communication, collaboration, and personalized interactions with applicants, contributing to an improved candidate experience.

Moreover, linking candidates to specific jobs enables better performance analytics, resource allocation, and compliance reporting. It also builds a comprehensive candidate database, ensuring easy retrieval of information for future recruitment efforts. Overall, associating candidates with jobs in Keka Hire is fundamental to a transparent, organized, and effective hiring process.

Let us take a look at the various means to add candidates to a given job on Keka Hire - 

Adding a New Candidate

Click on the Jobs (1) section at the left side of the screen. Here, under Active Jobs (2), you can select the desired job (3) to which you would like to add candidates.

When on the particular job page, you will see two Add Candidate buttons on the screen along with a dropdown option to show additional ways to add candidates.

Let us take a look at each of the ways to add candidates to the job.

Import from excel

Click on the Import from excel option.

A new page will open up with instructions on how to proceed further. Click on Excel Template to download a blank excel sheet with the predefined template.

An excel sheet will be downloaded. Open the sheet and follow the template to start entering the required details.

Note: You can customize the fields that are required to be entered in the Excel sheet by visiting the Application Form tab under the Job Details section of the particular job.

Once you are done adding all the required details of the candidate(s), you can save your changes to the excel sheet.

Now, on the Keka portal, click on the Upload button and upload the saved excel file.

On the next page of Matching Columns check if all the details are entered in the correct columns and click on Continue.

On the final step of Previewing the data you can cross-check the data for all the candidates you have entered before clicking on Complete to finish adding them to the job.

A confirmation Pop-up will appear, click on Confirm to complete the process.

You will get a success notification to notify that the candidates have been successfully added to the job.

Source via email

Click on the Source via email button after clicking on the +Add Candidate dropdown.

An overlay window will appear where you can copy the email address shown in the box and send or forward an email with the candidates resumes attached. The candidates will be added to the job and be marked as "Sourced via email".

Bulk upload resumes

Click on bulk upload resumes after clicking on the +Add Candidate dropdown.

A new window will open asking you to place all the resumes in a zip file and either drag and drop the zip file in the provided blue space or click on the select from system to choose the zip from your computer. Once you upload the zip file, they will be validated and parsed.

Once you see completed on the uploaded zip file, click on Continue to move to the next step.

On the Validate step, you can cross-check the parsed details for each resume and you have the option to make any necessary edits or even delete candidate information (1) if necessary.

Once you have cross-checked all the uploaded resumes, you can click on Add Candidates (2) to finish adding the given candidates to the job.

You will get a success notification and will be able to view all the newly added candidates in the list of candidates for the job.

Move from another job

Click on Move from another job after clicking on the +Add Candidate dropdown.

An overlay window will appear where you can use the provided filters (1) and then click on Run (2) to find the required candidate(s) and then click on the checkbox (3) next to their name to select them. Finally, click on Import (4) to move them from the old job to the new job.

A pop-up will appear asking you which stage you would like to move the candidate(s) to. Select the appropriate stage (1) from the options in the dropdown box and click on Confirm (2).

The candidate will now be moved to the new job and will no longer be visible in the previous job.

We hope you now have a good understanding of how to add candidates to different jobs and how to move candidates from one job to another across the Keka Hire portal.

If you have any additional queries, please feel free to go through other articles within this portal, or reach out to one of our product experts!