In Keka, the process of relieving an employee from the organization, whether it's due to resignation or termination, can be initiated by employee themselves, the reporting manager, L2 manager, HR admins, or other implicit or user roles with relevant permissions. 

Once the exit process is initiated, the employee will immediately enter the notice period as specified by the organization's notice period policy assigned to the employee, unless a specific last working day is manually assigned to them by an authorized user. This feature streamlines the exit process and ensures that the organization's policies are applied consistently when employees depart from the company.

You can initiate the exit individually for an employee or for multiple employees at once. 

We will look at how to initiate exit for an individual employee in this article. To know how to initiate exits and settlements in bulk, read here. 

Initiating exit for an employee

To initiate exit for an employee open their Profile and click on the Actions (1) option. Now select Initiate Exit (2) from the dropdown menu.

This will open the Initiate Exit window. Here you have to choose the reason for initiating exit  for this employee and choose if there has been a discussion regarding this action  will the corresponding employee. If the answer is Yes, then you have to provide a Summary  of this discussion. 

Next, based on the reason for initiating exit, you have to choose the reason for resignation or termination.

Then, choose the date on which the notice of resignation/termination was given. Also, select the last working day of the employee. You have the option to keep the last working day as per the default notice period or choose any other date.

Next, choose if the employee is eligible for rehiring. You can add a relevant comment regarding this action. Additionally, you can choose to attach any relevant files. Finally, click on Initiate Exit.

After completing these steps, the resignation request will proceed to the approval stage, if necessary. It will then be reviewed by the admin, who will make the final decision to either accept the resignation or retain the employee. Once the admin confirms the decision, the employee will immediately enter the exit process.

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