Initiating Exits and Settlements in Bulk

Sometimes, businesses encounter situations where they must deal with the departure of a significant number of employees simultaneously. This is known as a "Bulk Exit." It can occur due to various reasons such as organizational changes, unfortunate layoffs, or other specific circumstances. 

Effectively managing this process is vital. In this article, we will walk you through the steps and important considerations when handling a bulk employee exit. This includes ensuring compliance with legal requirements and ethical standards, providing support to departing employees, and maintaining the smooth operation of the organization.

How to Bulk Initiate Exit and Settlements?

Click on Org (1) from the left navigation pane, under the Exits (2) tab you can find the Bulk Action (3) section click on it. Now click on Initiate Employee Exit in Bulk (4).

In the Import Employee Exit Initiation screen, click on the Download Excel Template (5) to download the Excel template.

Update the details in the document and upload it using the option of Upload Excel File(6). After uploading the Excel sheet, you will see two more tabs. One is the Match Column tab, where you make sure each column lines up correctly with the right information. If something doesn't match, you can choose to ignore that column, and it won't show up on the portal. The other tab is Preview Data, where you can check the data before it gets uploaded. Once you have cleared all the errors, click on Complete to upload the data.

For step-by-step guidance on importing employee data using an Excel sheet, you can access the necessary information by clicking on this link: Importing Employee data using Excel Files on the Keka HR Portal.

Note:
When you use the option of "Initiate employees exit settlement in bulk", you will not be able to take actions on the below mentioned items:

1.Add gratuity, settlement amount and ad hoc payments/deductions
2.Process expense claims, and advance requests
3.Take action on unpaid bonuses and outstanding loans
4.Process salary revisions and arrears
5.Buyout notice period or process pending OT and shift allowances
6.Add/update tax exemption on leave encashment
7.Override LOP days, TDS, PT, ESI, LWF etc.

Also, this import will disable the payroll profile of all the settled employees.

Hope you found this document helpful. If you have any more queries, contact our product experts right away.