How to add a Notice Period and how to assign it to an employee?

Modified on Tue, 6 Feb at 3:15 PM

A notice period refers to the predetermined duration of time that an employee or employer is required to provide notice to the other party before terminating an employment contract or resigning from a job. During this notice period, the employee is typically expected to continue working and fulfilling their job responsibilities until the specified notice period has elapsed.

Here's how it can be added and assigned to the employees on Keka-

Go to Org (1) >> Exits (2) >> Settings (3) , then go to the Notice Period (4) tab, and then click on + ADD NOTICE PERIOD (5).

Once you click on + ADD NOTICE PERIOD, you’ll be getting a pop-up. There you have to add all the necessary fields like Name (1), Description, Notice period duration (2). You can select Notice Period duration that has to be considered in days/weeks/months from the dropdown (3), as shown below.

Once you have filled all the necessary details, click on Save (1) as highlighted below-

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After clicking on Save, the Notice Period settings that has been configured will be added.

There are two ways from which Notice Period can be assigned to the employees:

1st way – Assigning it to every single employee manually.

2nd way – Bulk assignment to the employees.

1st way: Assigning it to one single employee manually.

Go to any employee’s profile by searching their name on the global search bar (1), select the JOB tab (2), in the 1st section JOB DETAILS, there is an option for Notice period (3) as highlighted in the screenshot below. Click on the edit icon beside the Notice Period.

Once you click on the edit icon, the below attached screen will appear. There, you need to go to New Notice Period (1) and select the Notice period from the dropdown which has to be given to that particular employee.

Along with that, add the comments and then click on Update (2).

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Once you click on Update, Notice Period will be assigned to the employee.

2nd way : Bulk assignment to the employees.

Go to Org (1) > Dashboard (2) > Summary (3) and then in the Quicklinks, click on Import Employee Job Details (4) as shown in the below screenshot.

Once you click on Import Employee Job Details, you’ll be redirected to a page as shown in the below attached screenshot. There are 3 steps to complete the Bulk Import Process.

First step would be to download the template. Click on Excel Template (1). The new excel template sheet will be downloaded.

Once the template sheet is filled with all the necessary data, you need to upload the filled sheet by clicking on Upload Excel File (2).

This is how we can import the Notice Period in bulk.