Managing Internal Job postings and applications

TABLE OF CONTENTS

• Accepting Internal applicants for a Job
• Manage Internal Job Application Policy
• Making a job open for internal applicants

Internal job postings allow employees to apply for new roles that you are looking to hire for. You can setup a specific internal job posting application policy to determine who is eligible to apply and also decide if approvals from their current manager is required for employees to apply for IJPs.

To enable internal job applicants on Keka Hire, you have to first enable the Internal Job Portal and then define the internal job applicants policy. Post that, when you are posting a new job, you can determine if you want to allow internal employees to apply for the role. 

Let us see how you can do this. 

To create or update an IJP Policy, click on Settings (1) from the left navigation menu and navigate to Internal Job Posting (2).

Select the option of Show internal job portal and allow referral of candidate to activate the internal job portal and allow internal applicants for a job. 

Accepting Internal applicants for a Job

To allow employees for applying to IJP's click on Allow internal job applications.

You can decide the eligibility criteria for employees who wish to apply for a role released as an internal job post. These include aspects such as minimum tenure requirements and prior approval requirements. 

• Set minimum terms - You can set a minimum tenure criteria in the organization and in the role.  Say you want applicants who has been working in the organization for a minimum of 1 year and 6 months in the current role.  Enter these values in the fields Minimum term of employment in the organization required to apply for a job and Minimum term required in the current role.

• Approval requirements- If you wish to set an approval chain for prior approval for the application enable the option Require prior approval for the application. Now enter the designation of the employee who would be responsible for approving this. Additionally you can also split this into multiple levels by clicking on +Add New Level. You can also choose to auto approve in case the approver is not registered on Keka, have been relieved or the role has not been assigned to anyone yet. 

Enabling this here only enables internal job applications. If you want to accept internal applicants for a job, you will have to enable this at the job level when you are creating a new job.

Manage Internal Job Application Policy

You also need to define a clear criteria regarding who can apply for an internal job posting. To set a up a policy for internal job posting applications, click on Update Internal Job Policy. 

Describe the policy as you wish and click on Save. Beyond the term restrictions, you can also specify if there are any other restrictions to put in place. 

After making necessary changes, click on Save to keep your new changes.

Making a job open for internal applicants

While creating a job, you can decide if you want to allow your current employees to apply. When enabled, the employees can apply for these jobs from the internal job portal. 

When you creating a new job on Keka, in the Job Details section, find the option Allow Internal Employees to Apply. Select this checkbox. 

The Publish Job on internal job portal needs to be selected before you can enable this option. 

You can also decide if you need your internal applicants to answer the screening questions you may have setup. You also have the option to add a note for your internal applicants if required.

Your employees can view and apply for these roles when the job is published. 

Hope this helps! More questions? Talk to our product experts today!