How to add one-time (ad hoc) payments or deductions during the payroll processing

Ad hoc payments and deductions are a common occurrence in organizations. Ad hoc payments are usually performance rewards or incentives given outside the regular payment schedule, while deductions can be made for unpaid leave, taxes, or loans. Keka provides an easy way to manage these irregular payments by allowing employers to add them during payroll processing.

Go to the Payroll (1) menu and click on Settings (2). Choose Components (3) and then Ad hoc Components (4). Now, click on the Add Adhoc Allowance (5) button.

On the overlay window that pops up, enter the Name of the allowance component you want to add. Then, click on Add Allowance.

You also have to add this component to the relevant pay group. To learn how to do so, click here.

Now that you have added the component, you can use it in the payroll run. Navigate to Payroll and select Run Payroll. Here in the Run Payroll section, find the  Reimbursement, ad hoc payment, deduction section. 

On the Reimbursement, ad hoc payment, deduction window, skip steps 1 and 2 by clicking on Save & Continue. Under Ad hoc payments, click + Add Employee. 

After choosing the employee, look under Adhoc Payment Type. This column will include the ad-hoc payment type you have recently created. Choose it and then enter the Value under Amount. Then, click Save and Continue. 

Now you have successfully added an ad hoc payment. You can follow the same steps for adding ad hoc deductions too.

After adding ad-hoc payments or deductions remember to Preview Run Payroll so that the pay register and the payslip will reflect the newly added particulars.

Hope you found this document helpful. In case of any other queries, check out our FAQ articles or contact our product experts.