An employee Joined last month at the end but he was not added to Keka for Payroll. Now in this month I would like to process the salary of the past month. How do I add the last month amount in the present month?

When a new employee is added in Keka, during the Payroll processing they will appear in the New Joinees & Exits page. In this page you can choose to Hold Salary processing, Process as salary, Void Salary processing, Hold Salary Payout, Void Salary Payout or mark it as already paid.

In cases where a new employee is part of the payroll month but is added to Keka after the payroll is finalized, their salary for the month is not calculated as there is no data present in Payroll for the employee for the month. 

To avoid such scenarios we recommend that you add all the New employees who are part of the payroll before you finalize the payroll even though you are not paying their salary for the month so that you can place the salary on Hold and you can either pay the amount as arrears or payout as salary in the coming month.

Now as a workaround where you have added employees after the payroll is finalized, you can roll back the payroll for any 1 employee, preferably for an employee who doesn't have TDS deductions and rolling back his payroll will not affect the payroll run. When you roll back payroll for the month for 1 employee, the new employee also will appear in the payroll and you can then go to New Joining and Exit to place their salary on Hold. Once the salary is placed on hold, you can then finalize the payroll and take action on the salary in the next payroll month.

Hope it is now clear how to address issues regarding new employees not being added to keka for payroll. Need more help? You can refer to the other articles available or Contact us!