How to apply for leave on behalf of an employee?

Modified on Mon, 22 Apr at 4:17 PM

Admins and managers need to be able to apply for leave on behalf of employees to ensure timely processing, manage leave requests efficiently, and maintain accurate leave records.

To do so on Keka, open the employee's Profile and open the Time (1) section. Now under Leave (2), you can find the option to Apply Leave (3).

The Leave Request overlay window will now open. You will see a calendar displayed on this window for quick reference. Now, click on Select Date. Another calendar will appear where you can select the From date and To date on it.

Now, select the leave types from the Select the type of leave you want to apply and choose the relevant leave type from the available ones that have been configured in your organization's Keka HR Portal.

After you select your leave dates, you can pick between Full days or Custom. With 'Custom,' you get to choose if you want your leave to start in the first or second half of the day. The same goes for when your leave ends. If you choose the first half for your starting day and the second half for your ending day, it counts as full days off. Just remember, all the days you ask off for have to be in a row in one request.

You'll also see the total number of days for your leave request below.

Under Note, type in a reason for the leave. You can also notify additional employee(s) whom you would like to keep informed about your leave from this screen. Search for any employee you want to notify in the Notify section.

Once done, click on Request. Alternatively, you can click on Cancel, if you have changed your mind.

Managers will be able to apply leave when their reportees can't only if the 'Manager can override all the restrictions while applying leave on behalf of the employee' option is enabled for a leave type.

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