How to change the weekly off policy for a group of employees?

Weekly offs are important for employee well-being, productivity, and work-life balance. They also help with retention rates and legal compliance. However, not all employees are eligible for the same weekly off policy due to differences in roles and shift schedules.

Keka simplifies the process of assigning a new weekly off policy to multiple employees with just a few clicks. This ensures that each employee receives the appropriate policy tailored to their individual needs, promoting a positive work environment and boosting overall employee satisfaction.

To get started, navigate to the Time Attend (1) section and select Shifts/Weekly Offs & Holidays (2). From there, access the Assignments (3) section and click on the Shifts & Weekly Off Assignments tab (4). 

You will now see a list of employees that can be filtered by department, location, shift, and more. Simply select the employees you wish to update and click on Update Weekly off (1).

This will prompt a window where you can choose the new Weekly off policy (1) and set an effective date range (2). You can also select the option to indicate if the Weekly off policy has an end date. Once complete, click the Update Weekly Off (3) button.

To assign shift and weekly off policies in bulk

Alternatively, you can use the Import feature to assign different shifts and weekly offs for employees for a whole month. This is especially useful when employees are to be assigned to rotational shifts.

To do so, again navigate to Time Attend (1) >> Shift/Weekly Offs & Holidays (2) >>  Assignments (3)

And under Shift & Weekly Off Assignments only, click on Import Shifts & Weekly Offs (4).

This will open up a new window, from where you can download the Excel template. This will contain the employees' information along with their shift assignments for the next month.

In the downloaded sheet, carefully assign shift or weekly off for the employees for each day. You have to use the shift codes from the drop down in each cell to do so.

After making all the assignments on the sheet, save it, go back to the portal, and use the Upload Excel File button to import the new assignments.

To learn more about importing data on Keka using Excel, click here.

And that's how easy it is to update weekly off assignments on Keka. If you found this article helpful, please leave a like below.

For additional support, check out other articles on our portal or contact our team directly. With Keka, streamlining employee management has never been easier.