Billing and invoicing in Keka PSA - an overview

The suite of billing and invoicing features in Keka PSA enables you to handle the financial aspects of your business in simple easy steps right from the portal. The billing system automatically includes the number of hours the resources spend on the project. It also allows you to add line items and taxes that must be included in the invoice. 

Billing and invoicing is an add-on feature that you have to subscribe to along with Keka PSA. These set of features will not be available on a standard subscription of Keka PSA

There are several key features that make billing and invoicing on Keka PSA a powerful tool to streamline your client management efforts. Here are a few of the top ones.

Create and manage invoices with ease

You can generate invoices quite easily using Keka PSA. You can add the total billable hours that the resources have spent on the project during the billing period. You also have the option to include other products and taxes that are applicable while generating the invoice. Once the invoice is generated, you can send it to the client contacts directly via mail or download the invoice and share it separately.

To know how to create and manage invoices, read here

Manage payments

You can also manage the payments from Keka PSA. You can view the payment terms for each invoice and mark the payment as received once the client has made the payment. You can also cancel or write off an invoice using the features here. 

Read more about managing payments.

Add and manage credit notes

One other feature of Keka PSA is credit notes. Credit notes are raised when there is an excess amount paid by the client. Credit notes can be raised for this excess amount which can be adjusted against future invoices. 

Read more about credit notes here.

Products and taxes

You may have subscribed to some products for the project. Keka PSA's invoicing flow allows you to include these product subscription costs in the invoice and bill your client for these.
Another feature is adding taxes to the invoice. Taxation will certainly be a part of your billing. You can configure the taxes that are commonly applied. When generating the invoice, you can add these taxes to the invoice. 

Read about products here and taxes here.

Manage Rate cards

You can create standard rate cards for the common project roles across your projects. When a new project is added, you can define the rates specifically for this client or rely on the global rate cards set up in the finances section of Keka PSA.

Read about managing rate cards here.

These and many more features make billing and invoicing a high-impact feature in Keka PSA that can reduce the time and effort it takes to manage client billing and also ensure that the billing is error-free. 

Let us now see how you can create an invoice in Keka PSA and also manage the various settings related to billing and invoicing.