TABLE OF CONTENTS

• What are Income Tax declarations?
• Approve or reject tax declarations made by employees
• Downloading tax declaration proofs submitted by employees
  

What are Income Tax declarations?

Income tax declaration is a legal requirement for employees to report their income and tax liabilities. It includes details about earnings, deductions, and exemptions, which determine the amount of tax owed. For correct tax deductions (TDS) by employers, employees provide details regarding their investments and incomes every financial year.

Employers have a vital role in this declaration process as they review and approve employees' income tax declarations. Their approval ensures compliance with tax laws and confirms the accuracy of the information provided.

Employees must also submit supporting documents, such as investment receipts, to validate their declarations. Employers examine these proofs to verify the accuracy of the declared information. If the proofs meet the requirements, the employer approves the declaration. However, if the proofs are insufficient or incorrect, the employer may reject the declaration and request additional documentation.

This approval and rejection process ensures transparency and accuracy in the tax reporting system. It guarantees that the appropriate amount of tax is deducted from employees' salaries, enabling both employees and employers to fulfill their tax-related obligations. 

Let's see how you can manage the tax declarations made by your employees. 

Approve or reject tax declarations made by employees

To manage declarations by employees, navigate to the Payroll tab and click on Payroll Admin. Under the Operations tab select Income Tax Declarations Approvals.

On the Income Tax Declarations Approvals page, select the Pay Group and the Financial Year for which you want to review the Income Tax Declarations and click Run.

You can further filter down the list using filters such as Location, Business Unit, Department, Employment Status, Cost Center, and Proof Submission Status.

Now, to approve or reject the declarations made by any employee, click on Review Claims under the Details column against the selected employee.

On the Review IT Declaration Claims page, you can view the various declarations that the selected employee has made. Select the pending declaration from the left pane to see the details and relevant documents submitted by the employee.

You can either approve/reject the declared amount or you can enter a lower amount that you want to approve. Once you have reviewed the details, click on Approve or Reject as you want.

This will approve or reject the IT declaration made by the employee. 

You can also review and update the declarations that have already been approved or rejected. Click on the indicated Click Here link to review the declaration again. Upon clicking, you will have the option to enter a different amount or update the approval/rejection status again.

Downloading tax declaration proofs submitted by employees

Alongside the option to review tax declarations, you can also download the supporting documents submitted by employees for their declarations to maintain in your records. 

To download the documents, Select specific employees for whom you wish to obtain the documents. Click on the Download Document button. 

Once the files are ready, a zip file containing all the requested documents will be generated. To download the documents in your system, click on the Click Here to Download the Documents Generated link. 

This will download all the proofs submitted by the selected employees in your system. 

Hope this helped you understand how you can view and manage the IT declarations made by the employees in your organization. Still unclear? Our product experts are geared to help you! Reach out to us. 

Related Links:

How to download tax declarations?

Declaring investments for tax saving

How can employees declare income tax?