Introduction

You can create various loan policies for your organization and you can assign them to your employees. Employees can then apply for loans based on the terms and conditions of the policy. 

If you want to know how to create and manage loan policies and categories, read here.

There are 2 ways in which you can assign loan policies to employees. 

Assigning loan policy from the employee profile

Assigning loan policy in bulk via excel import

Let us look at both of these ways in detail.

Assigning a loan policy from the employee profile

You can assign a loan policy for an employee from their profile on Keka. Here's how you can do this.

First, find the employee profile using the search bar. 

On the employee profile, go to the Job tab and in the Other section, you can find the loan policy that has been currently assigned to the employee. You can change the loan policy that has been assigned using the edit icon next to the loan policy name. 

In the Update Loan Policy window, you can make the necessary changes to the loan policy. You can select if the change is a correction of data or a change in loan policy using the options at the top. Make the necessary selection here. 

The next field shows the current loan policy. In the New Loan Policy field, select the new loan policy you want to assign from the drop-down. Add a comment as well to notify why the change was made and then click Update. 

Assigning loan policy to employees in bulk via excel import

You can also assign a loan policy to employees when you are importing employee job details. You can import employee job details via the Organization Dashboard or via the setup menu. 

To import job details, go to Org from the left pane. Ensure you're on the Dashboard tab and the Summary tab is selected. In the Quicklinks section, find Import Employee Job Details. 

You can also import employee job details from the settings menu. Click on the Settings icon next to the organization name. 

On the Settings page, select the Data Imports tab from the left pane. From the list of data imports, scroll down to find the Employee Job Details section or search for it using the search bar in the Data Imports section.  

Click on Import New Data to begin importing employee details. 

Both of these steps will open the Import Employee Job Details window. From this window, click on Download the Excel Template.  

The Download Excel Template screen will allow you to choose if the excel file you are downloading should contain details of all the employees in your organization or if you would like to filter the data using the filters available to download the data for a specific set of employees. 

Make the necessary selection and then click Download. 

This will download an excel file to your system with the employee details based on your selection. In this file, you can make changes to the loan policy details in bulk. 

Find the Loan Policy Column on the excel file. You can add a loan policy for the employees who do not have one assigned yet. You can also update the loan policy for the employees who have policies already assigned. Click on the cell on the excel file to open the drop-down with the various loan policies you've configured on the system. Select the loan policy you want to assign to these employees. 

If you leave the loan policy column empty, the loan policy currently assigned on Keka will continue to be assigned to the user. If there's no loan policy currently assigned, it will remain empty.

Save the excel file and then switch back to the Import Employee Job Details window on Keka. Here, you can upload the excel file you've edited using the Upload Excel File button.

This will upload the excel file and take you to the Match columns tab. Here you can select if some columns in the excel should be ignored while data is being uploaded. You can also ensure that the columns in excel are matched with the fields on Keka properly. 

Click Continue to go to the Preview Data screen. Here, you can see if there are any errors in the excel file that you're uploading. If there are errors, go back to the excel file and correct these errors. Once all the errors are rectified, click on Complete to upload the data. 

The loan policy details for the employees will be updated on Keka. 

Want to know more about importing data using excel files on Keka? Read here.

And that's how you can add or update loan policies for an individual employee or a group of employees on Keka. You can also assign a loan policy when a new employee is being added to the portal. 

More questions about assigning loan policies? Get in touch with us!