How to reverse previous month's LOP for an employee

When an employee misses work without applying for leave, it is recorded as Loss of Pay (LOP), and they are not paid for the day. However, there may be instances where an employee has indeed come to work, but the attendance system has failed to register their attendance due to manual or technical issues. In such cases too, the system records an LOP, and the salary for the day is deducted. To rectify this, the employer needs to reimburse or reverse the LOP deduction, resulting in what's called an LOP Reversal. 

How to reverse LOP of the previous month

In order to reverse LOP of the previous month, navigate to Payroll (1) >> Run Payroll (2). 

Select the current month (3) where the payroll has not been finalized yet. 

In the Run Payroll section, select Leave, Attendance, and Daily Wages (4).

On the Leave, Attendance, and Daily Wages window, click on Save and Continue till you get to the LOP Reversal section.

In the LOP Reversal section, you can either add individual employees and reverse LOPs from the previous month or import the data in bulk using Excel.

To add individual employees, click on Add Employees. 

Search and add the employees who had LOP days in the previous month. You will get to choose the LOP Month for which you want to reverse the LOPs for. You can also choose the number of LOP Reversal Days, and add a Comment. Once you are done, click Save and Continue. 

To import LOP reversal in bulk, click on Import LOP Reversal. 

On the Import LOP Reversal Days window, Download the Excel template which will contain information about all employees with LOPs registered in the previous months. 

On the downloaded Excel sheet, enter the LOP Month, LOP Reversal Days and add a Comment and save the file. You can upload this file using the Upload Excel File button on the Import LOP Reversal Days window. You can proceed from there.

If you want to learn how to import/export data using Excel, click here.

You can reverse LOPs that employees have incurred in the 3 previous months using the LOP Reversal method. 

It's impossible to do an LOP reversal if the previous month's LOP was not processed using the Keka portal and its details were imported later.

The LOP reversal will be updated in the system and the payment for the LOP days reversed will be paid out to the employee in this month's payroll.

Still unclear about LOP reversal? Get in touch with our product experts for help!