Managing Employee Visibility Settings

TABLE OF CONTENTS

• What is Employee Visibility Settings?
• Why should you manage the visibility of Employees?
• Steps to Enable Employee Visibility Settings
• Effects on Employee Visibility Settings

What are Employee Visibility Settings?

Keka allows Organisations to restrict the visibility of employees and their activities based on Legal Entities, Business Units within an Organisation.

Why should you manage the visibility of Employees?

Restricting visibility of employees based on legal entities or business units should be done considering the potential drawbacks of visibility restrictions based on legal entities or business units. Balancing the need for confidentiality with the benefits of collaboration, flexibility, and engagement is essential in creating a productive and cohesive organizational culture.

Steps to Enable Employee Visibility Settings

1. Visibility tab can be accessed through settings and placed in Roles and Permissions

2. Select the basis of setting visibility by selecting Business Unit, Legal Entity

Clicking on “Save Configuration” would save the configuration.

Effects on Employee Visibility Settings

1. Employees from 1 Legal Entity/Business Unit won’t be able to see employees from other Legal Entity /Business Unit
   1. Employees won’t be able to search for an employee in the other Legal Entity/Business Unit
   2. Employees won’t be able to see any activities of employees in other Legal Entity/Business Unit
   3. Employees won’t be able to extract any employee information in the other Legal Entity/Business Unit

Note:

1. Privileged employees will be exempted from employee settings and will have view access employees based on the logic: Scope of privilege Union Scope of visibility setting

   1. Special rights will be restricted to the scope of the privileged user
   2. Privileged users are the ones added in User roles tab of roles and permissions
   3. Reportee and Reporting manager will have view access to each other.
   4. Other parts of product would work the exact same way as it works today.

We hope you now have a good understanding of how to manage employee visibility settings within the Keka portal.