How to change the pay cycle of a pay group

The pay cycle refers to the amount of time an employee works before receiving payment for their services. It's also called the pay period, payroll cycle, pay schedule, or payroll period. It must comply with the laws and regulations set by the government. The employer determines the pay cycle, which is often monthly, covering the first to last day of the month. The pay cycle may or may not include holidays and weekends, reducing the number of payable days.

In Keka, you have the flexibility to configure the pay cycle according to your preference. If there's a change in your company's policy, you can easily update the pay cycle as needed.

To do so log in to your Keka portal and click on Payroll (1) on the left pane. Then go to Settings (2) and find Pay Groups (3). If you have multiple Pay Groups configured, choose the one you want to work on and then, click on the configure icon (4) against it.

On the window that pops up, choose Pay Cycle (1). Click on the 3 dots and then on Update settings (2)

On the Update Payroll Cycle settings window, you can see in the example below that the current Payroll Cycle End Date is the 25th of the month.

Choose the Change end date option in the top right corner to open the Change pay & attendance end date window. 

Now select the 'New desired payroll cycle end date' (1) for the current month and the changes will be reflected under the New pay cycles (2). This will show the updated number of paydays in the current and consecutive months.

Now click Update (3).

A confirmation dialog box will appear. Follow the instructions and then click Yes, Update Settings.

After the Pay Cycle date is updated you will also have to update the following details as they will be reset: Imported/Overriden LOP, bonus assignment, PT/ESI/LWF/TDS overrides, one time payment/deductions, and salaries/revisions on hold.

Now click Update on the Update Payroll Cycle settings window also to close that window.

It is hoped that this document was helpful. In case of any more queries, please check out the other articles or contact our product experts.